Important clauses of a consulting agreement

A consulting agreement is of subjective nature, i.e., it can be customized as per the needs of the parties involved. However, there are certain basic and important clauses which should be added to the agreement to avoid any ambiguity with regard to the terms of the agreement. Such clauses must be added to make the agreement attractive and well-structured. It depicts the professionalism and seriousness of the draftsman drafting the agreement in a diligent manner. Canjain has a team of highly qualified legal experts who can provide customized consulting agreements as per the requirement of the parties.

The important clauses of a consulting agreement are as follows:

Identification of parties involved

A consulting agreement is entered between a person who wants to take consultancy services and the firm which provides such services. Thus, the personal information of the client who wishes to seek consultancy services and the individual or a consultancy firm must be mentioned at the beginning of the agreement. Personal information includes the name of parties, address, contact details and an email id.

Description of work or statement of work or scope of services

The parties to the agreement must be clear about the type of service which is going to be provided by the consultant. The agreement must contain a detailed description of the service along with valid expectations. Description involves the scope and purpose for which the contract has been drafted.

A person can conclude information such as what sort of work will be done by the consultant, what are the expectations of the company, and on what subject matter the consultation is required in the description section of the agreement. The method by which the consultant will provide his/her service is also stated in this section.

Parties usually prefer to attach a separate Document named Statement of work to cover the details of service of the agreement. Such an additional Document is preferred when the service being provided is parts. In such a case, the main Document containing the agreement will briefly outline the scope of the agreement and the statement of work will contain detailed information about the work.

Timeline or timeframe

Time is the essence in most of contracts. The agreement must mention the exact time period in which the consultancy service must be completed. A timeline section under the consulting agreement must specify the deadline of the project along with the delivery of goods or completion of acts in installments. It also contains the consequences in case the consultant delays the service and the circumstances in which the whole service will be considered complete. Exact time duration and deadline will help the parties to get a clear idea about the project being a short run, long run or appointment of a consultant for more than one project, etc. This section also defines the expectations of the company to be fulfilled by the consultant during the course of service.

Rights and obligations

It is necessary to define all the rights and liabilities of both parties in the agreement. This will help in identifying the party who has violated any terms and conditions of the contract at the time of dispute between the parties. It will enhance the dispute resolution mechanism.

Ownership or proprietary rights

This is an important clause in a consultancy agreement. This clause should clearly mention the name of the party who will receive the ownership of the intellectual property which has been created during the course of service. It will specify whether the client or the consultant will have ownership rights to the property. In most cases, the ownership goes to the client and such completed work is considered to be “work for hire.

Fees, expenses, compensation and payment schedule

This clause must contain the details of required expenses and fees to be paid by the consultant during the performance of his/her services. This clause is inserted so that the consultant can be adequately compensated for the expenses and fees he/she has paid for the service. Such details must be provided by the consultant prior to the agreement to avoid any ambiguity with regard to the agreement in the future.

Methods of communication

The agreement must clearly mention the mode of communication between the parties. This will help the parties to perform their parts hassle-free and increase the efficiency of communication.

Governance model

There should be a well-defined governance model to make people accountable for the service being provided to the clients. Mentioning a clause for the governance model will depict the professional behavior of the consultancy firm.

Guidelines for escalation

The business sector fluctuates and the organizations suffer various problems during the consultancy service period. To avoid the negative effects of such issues, there should be a proper escalation process. This will help the parties to directly contact the main authoritative person in case of quick decision-making.

Confidentiality

This is one of the important clauses in a consulting agreement. A confidentiality clause in the agreement contains conditions in which the consultant is required to maintain confidentiality to the data and information provided by the client. Inserting such a clause will prevent the consultant from sharing the trade secrets of the client which he got to know during the process of consultancy service. It also mentions the consequences in case the consultant breaches the confidentiality clause of the agreement.

Non-compete

A non-compete clause prevents the consultant from offering similar nature goods or services which are being provided by the client for a valid and reasonable time period. A client can also mention whether the consultant is allowed to work for the client’s other competitors in the market or its customers or not. Parties sometimes prefer to form a separate non-compete agreement and attach it to the main consulting agreement.

Enforceability

If any of the clauses of the agreement is found to be invalid or illegal, the enforceability clause will help to enforce the other valid part of the agreement. In such a case, the legal components remain in effect. This helps the parties to avoid any arbitrary actions or disputes.  

Liability and limitation of liability

In general, the consultants are held liable for the service they provide under the agreement. Also, they are not under an obligation to take unlimited liability. Therefore, the need for liability clauses arises. A well-structured consulting agreement must have a limitation clause in it. The clause should mention the amount and limitation of liability of both parties to the agreement.

Indemnification

Indemnification means – to make good the loss. It refers to the promise made by a person to protect the other from any negative consequences of their actions which can create loss to the other. Such a promise can be implied promise or expressed depending on the facts and circumstances of each case. The party who promises to provide indemnity is called an “indemnifier” and the person to whom such promise of protection is made is called an “indemnity-holder” or “indemnified”. In the case of the consulting agreement, the consultant is indemnified and the client is the indemnifier.

Dispute Resolution

A well-structured contract must always contain a dispute resolution clause to resolve any disputes between the parties to the agreement. Parties now prefer to use alternative dispute resolution techniques such as arbitration, conciliation, mediation, etc in spite of approaching traditional courts for the resolution of the dispute between them. As the Indian courts are already burdened with a number of cases, using alternate methods will help to fasten the dispute resolution process.

Cancellation

There must be a termination clause in every agreement if the legal relationship between the parties doesn’t go as per the decided plan. Therefore, a good agreement must always have a sound termination clause. For example: A cancellation clause can specify – In case of non-payment of the prescribed fee on the decided time, the consultant has the right to terminate the agreement. Prior notice with regard to such willingness to terminate the contract must be given to the client so that he/she can try to rectify the error and save the agreement from being cancelled. A professional consultant is not expected to abruptly terminate the agreement without giving prior notice of the same.

A cancellation clause can also be used by the client if he/she finds that the consultant is not able to fulfill the desired objective of the client. Mentioning of cancellation clause in the consulting agreement also depicts the seriousness of the work and the willingness of parties to make them accountable whenever they are unable to perform as per the expectations of the other.

Signature and dateline

To make the contract legally binding for both parties, it is important for both of them to sign the agreement at the end of the Document. By signing the Document, parties form a binding contract. It is also important to mention the date and time on which the agreement was signed by both parties.