Documents Required

Form MGT-14

• A certified copy of the resolution.
• Within 15 days of passing the decision Form INC-22 is filed with the Registrar of Companies.

Form INC-22

• A copy of the registered office address
• A copy of the utility bill (not older than two months)
• NOC for the use of area obtained from the owner
• Special Resolution

Change in the Registered Office of a Company within the same state but from one Registrar of Companies (ROC) to another Registrar of Companies (ROC)

In case of change in the current registered office address of a private limited company from one ROC to another but within the boundary limits of a same state, following norms are need to be followed according to the Companies Act, 2013:

• A Board meeting is conducted which will finalize the day, date, time and venue of the Extra Ordinary meeting.
• In the Extra Ordinary General meeting a special decision is made for the alteration of MOA and the shifting of the Registered Office.
• Publish an advertisement both in an English newspaper and another in Vernacular newspaper mention the updated address of the company’s registered office.
• Form MGT-14 is filed with the ROC of the companies within 30 days from the date of coming to a conclusion.
• A certified copy of the Extra Ordinary General Meeting’s decision.

Application to the Regional Director in Form INC-23

• Publish a notice in a daily newspaper both in English and in Principal language of that district where registered office is situated.
• Individual Notice on each debenture holder, depositor, a creditor of the company is sending indicating the matter of application and stating that any person whose interest is likely to be affected by the proposed alteration in MOA.

Documents Required

• Certified True Copy of the Notice of EGM( Extra-Ordinary General Meeting).
• Certified True Copy of the resolution passed at EGM.
• Minutes of EGM.
• Copy of Newspaper Advertisement.
• Copy of Altered MOA.
• An Affidavit verifying the application.
• List of creditors and Debenture holders entitled to the objections.
• Declaration from the Key Managerial Personnel.
• Declaration from any two Directors that the company has not defaulted in payments of due to its workmen.

On receiving the confirmation, regional director is communicated within 30 days from the date of receiving the application by the Regional Director of the Company.

Once you have received the order of the Regional Director, you need to file Form INC-22 with the registrar of Companies. Following Documents you may need to attach:

• Copy of the Registered Office Address
• Copy of utility bills
• NOC for the use of area from the owner

Change in the Registered Office of a Private Limited Company from one state to another state or from the jurisdiction of one ROC to another

Following procedure is followed in the above mentioned case:

• A Board of meeting is conducted that will decide the day, time and venue for holding the Extra Ordinary General meeting.
• In Extra Ordinary General Meeting special resolution is passed.
• A notice is published in the newspaper.
• You need to fill up the Form MGT-14 within 30 days from the date of passing the special resolution.

Note:

Publish a notice in a daily newspaper both in English and in Principal language of that district where registered office is situated.

Individual Notice on each debenture holder, depositor, a creditor of the company is sending indicating the matter of application and stating that any person whose interest is likely to be affected by the proposed alteration in MOA.

Obtaining no objection within 21 days from the Regional Director states that it will be considered for the shifting of the registered office.

Documents Required

• Certified True Copy of the Notice of EGM( Extra-Ordinary General Meeting).
• Certified True Copy of the resolution passed at EGM.
• Minutes of EGM.
• Copy of Newspaper Advertisement.
• Copy of Altered MOA.
• An Affidavit verifying the application.
• List of creditors and Debenture holders entitled to the objections.
• Declaration from the Key Managerial Personnel.
• Declaration from any two Directors that the company has not defaulted in payments of due to its workmen.

Regional Director will serve you his confirmation within 30 days from the date of receiving the application.

The next thing the company has to do is file Form INC-28 with the ROC within 30days from the date of submission.

Thereafter, Form INC-22 is filed with the ROC within 15 days of the change in the registered office of the company along with the following Documents:

• Copy of the Registered Office Address.
• Copy of the Utility Bills (not older than 2 months).
• NOC from the owner for the use of Premises.

Change in the address of a Private Limited Company depends upon the scenario whether the address change is within the state or from one state to another, within the same ROC or the ROC is different. Procedures are followed according to the Categorization which is prescribed in the Companies Act, 2013. For any queries related to change in the private Limited Company Address, reach us at Canjain .