Documents Required for Annual Compliances of Section 8 Company

• Memorandum of Association
• Article of Association
• DSC
• Certificate of Incorporation

List of mandatory Section 8 company compliances

Appointment of Auditor

It is compulsory for a Section 8 company to appoint an auditor to take care of their financial recordings every year.

Maintaining Registers

Maintaining statutory records in registers is expected from Section 8 companies. These registers are maintained on a year basis and the purpose of these registers is to check how the company has performed annually. Information related to members, loans, charges and investment is provided in the register.

Maintenance of Financial Statements

Financial records of a Section 8 Company are maintained on an annual basis. Once the financial records are prepared they are presented in the front of the registrar. Financial records consist of the following information:

• Trading Account
• Profit and Loss Account
• Balancesheet

Preparing Director’s Report

Section 134 of the Companies Act, 2013 says that Form AOC-4 is needed to file the Director’s Report. The purpose of preparing a Director’s Report is to give shareholders a preview of the financial position of the company and the scope of its business. The signed “minutes of meetings” is required to be maintained at the Registered Office.

Income Tax Return Filing

Section 8 company are required to file for Income Tax Returns on or before 30th September of the next fiscal year. In order to give complete overview of the company’s income it is essential to file for Income Tax return. But if the company is registered under Section 12A and 80G it can avail the benefit of tax exemption.

Conduct Board Meeting

Board meeting of every company should be held twice a year in case of small companies. The gap between the two meetings should not be more than 90 days.

Conduct Annual General Meeting

Annual General Meeting of the Section 8 Company should be held yearly on or before 30th September. It is necessary for all the directors, members, and auditors to attend the meeting. They should be notified regarding the meeting by giving not less than 21days notice. Form MGT-15 is used to submit the report of Annual General Meeting. The report must be submitted within 30 days of conducting the meeting.

Filing of Financial Return with RoC

E-form AOC-4 is used to file the copy of financial statements. It is filed within 30 days from the date on which the annual general meeting is held.

Filing of Annual Return with RoC

Form MGT-7 is used to file the annual return of the company. Annual return is filed within 60 days from the conclusion of the Annual General Meeting. Where at whatever year no Annual General Meeting is held, the yearly return ought to be recorded inside sixty days from the days on which the yearly General Meeting ought to have been held that is 30 September. It ought to be connected with the announcement referencing the explanations behind not holding the Annual General Meeting.